QUICK REFERENCE CHECKLIST - FIREARMS HANDLING

Dolphin Atlantic, Inc. | Gold Aviation Services

Flight Operations
Risk Control Draft · Rev 0
EFB Reference Document — Keep accessible during operations
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DO NOT PROCEED without DO approval.
No firearm may be carried aboard company aircraft without prior Director of Operations authorization and Flight Release leg notation per GOM §8.6.C. If a passenger discloses a firearm at the aircraft without prior DO notification, follow the Undisclosed Scenario below before boarding.
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Pre-Planned Declared Firearm

Normal Flow

Verify before boarding

  • DO approval confirmed Flight Release contains leg notes from DO per GOM §8.6.C. If no leg notes exist, contact DO before proceeding.
  • Passenger ID verified Clear full-face photo ID with signature required — no exceptions per GOM §8.13.12.3.
  • Firearm manifested on Flight Release Must be specifically listed per GOM §8.13.12.5.A.
  • Company trigger lock applied Customer-provided lock or case NOT acceptable. Company lock only per GOM §8.13.12.5.D.
  • PIC retains trigger lock key PIC verifies lock security and holds key until aircraft is completely unloaded per GOM §8.6.G.
  • Weapon stored in aft baggage compartment Must be inaccessible to passenger compartment per GOM §8.13.12.5.B. Verify stowage location.
  • Alcohol prohibition confirmed No alcohol may be served to any armed passenger during the flight.
  • International documentation verified (if applicable) Passenger responsible for CBP outbound export documentation and destination-country import requirements. Confirm before departure.
GOM §8.6 GOM §8.13.12 49 CFR Part 1544 CBP Outbound Export
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Undisclosed Scenario

At-Aircraft Discovery

If passenger discloses firearm without prior notification

STOP — Do not board passenger. Contact DO immediately.
  1. 1
    Delay boarding
    Politely inform the passenger that company policy requires Director of Operations approval prior to boarding with a firearm. Do not allow the passenger to board while this is unresolved.
  2. 2
    Contact DO
    Call the Director of Operations directly. Provide passenger name, firearm description (if known), flight details, and destination.
  3. 3
    Await DO decision
    Approved
    Proceed with pre-planned checklist.
    DO issues authorization; update Flight Release notes before departure.
    Rejected
    Refuse boarding.
    Inform passenger that carriage cannot be approved for this flight.
    Cancellation terms may apply.
  4. 4
    Document & report
    Submit an SMS safety report regardless of outcome. Undisclosed firearms at boarding represent a mandatory reporting event.
GOM §8.6.C NOTAC 26008 SMS Mandatory Reports
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Suggested Briefing Addition - Prohibited Items Disclosure:

"Please confirm that no firearms, weapons, or prohibited items are present in your carry-on or checked baggage. If you are transporting a firearm, please let us know now so we can ensure proper handling and documentation prior to departure."

Affirmative passenger acknowledgment should be noted. Any disclosure triggers the pre-planned checklist above.

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Key Regulatory & Policy References

Company Policy

DO ApprovalGOM §8.6.A / §8.6.C
Passenger IDGOM §8.13.12.3
ManifestGOM §8.13.12.5.A
StorageGOM §8.13.12.5.B
Trigger LockGOM §8.6.G / §8.13.12.5.D
Preflight CheckGOM §4.9.1

External / Regulatory

TSA Firearms Guidancetsa.gov/travel/transporting-firearms-and-ammunition
TSA Civil Enforcementtsa.gov/travel/civil-enforcement
Disclosure PolicyGold Aviation Charter Agreement §9 / §19
Dolphin Atlantic, Inc. | Gold Aviation Services | Risk Control Draft | For internal use